Outlook 2013 – Synchronisation
2. Outlook options
Select the «Advanced» menu item on the left and look for «International options» on the right – this is located some way down the list. There, set the preferred coding for outgoing vCards to «Unicode (UTF-8)». This setting helps prevent problems that can arise with synchronisation of contact data containing umlauts and other special characters.
3. MailPro calendar view
For the synchronisation of the calendar, you need the WebDAV URL through which the calendar can be accessed. To do this, log in at https://mailpro.hoststar.ch in your web mail, click on the «Calendar» menu at the top and then under «MY CALENDARS», on the calendar you wish to synchronise, right on the cog icon.
4. Calendar URLs
You can ignore the first two calendar URLs. Only copy the address denoted as «Calendar URL». For the standard calendar, the URL essentially always has the same format:
9. cFos Outlook DAV
You now need the calendar URL that you previously copied from Webmail. Set the calendar URL under «Folder URL». For «User name», enter the email address that you entered for the mail configuration of Outlook. For «Password», enter the password that corresponds to the email address.
«Synchronize every» determines how often (and whether) synchronisation should be carried out automatically. With the «Manual sync only» option, synchronisation only occurs when you click on the «Sync All» button. With «Sync disabled» on the other hand, the calendar will no longer be synchronised.
10. Sync All
If the data is correct and the synchronisation interval is set to the desired value, click on the «Save» button and then close the «Folder setup» window. You can then test the synchronisation straight away by clicking on the «Sync All» button. In the «Start» tab, the button should be on the right-hand side.
11. First synchronisation
If calendar entries have already been made in Webmail and the synchronisation works, you should see entries in your Outlook calendar within a few minutes. If a new window appears with an alert, there is a problem. In this case, please report the error message to firstname.lastname@example.org.
12. Integrating another calendar with a different owner
To integrate someone else’s calendar, the necessary permissions must first be set in Webmail to allow you access (read and/or write permissions) to the calendar in question. For setting up in web mail, please refer to the Instructions for groupware functions in My Panel.
For setting up in Outlook, first create a new, empty calendar by right-clicking on an existing calendar and then selecting «New calendar…».
14. Get the calendar URL
Now, you need the calendar URL from Webmail. As described before, these instructions assume that you have already established a link to another calendar via Webmail. Underneath your own calendar, you should see other calendars displayed as «SHARED – email@example.com».
Select the calendar you wish to access via Outlook and then click on the cog icon.
15. Copy the calendar URL
Because this is a shared calendar, the calendar URL will look different in this case. You can ignore the first two calendar URLs. Only copy the address denoted as «Calendar URL» once again to the configuration of the Outlook plug-in.
22. Compose contacts URL
The URL for accessing contacts is unfortunately not directly visible in Webmail, but is composed as follows:
Replace the email address shown in grey with your own and enter the resulting URL in «Folder URL». Input the login details from your own email address into the «User name» and «Password» fields.
23. Synchronise contacts
A subsequent test with the «Sync All» button should result in at least one new contact appearing, because your own email address is automatically included in the address book as soon as a MailPro account is created. If this test runs successfully, the set up of contacts and calendar synchronisation in Outlook is complete.